The Policy Management module provides schools and trusts with a centralised, end-to-end system for creating, reviewing, distributing, and maintaining policies. It ensures consistency, compliance, and accountability by streamlining how policies are managed across one or multiple schools.
Trust-level (or single school) policies can be authored centrally, with the option for individual schools to adapt or create policies that meet their local context, while maintaining version control and defined ownership.
Draft policies can be routed through designated approvers; drafts must be reviewed and approved before becoming official. This ensures oversight and proper governance of the policy content.
Policies are distributed to staff based on role relevance. Staff can be asked to acknowledge that they’ve read and agreed to policies. The system tracks who has acknowledged, so nothing slips through.
Policy owners are prompted when reviews are due. Reminders chase up outstanding approvals or acknowledgments. Renewal or review cycles are automated, so policies remain current and compliant.
All versions of a policy are tracked; changes are recorded. This gives visibility over when policies were created, updated, who approved what, and ensures a clear audit trail.
Ensures that shared policies are implemented uniformly, reducing duplication and divergence in policy practice.
Automates much of the manual work: chasing approvals, tracking acknowledgments, reminding people, keeping versions. That saves time and reduces risk.
Clear ownership of policies, explicit review steps, tracked acknowledgment - all of this builds in accountability, so nobody is left unsure of roles or duties.
Regular, scheduled policy reviews, and documented acknowledgement by staff help meet regulatory or statutory obligations and reduce liability.
With complete version histories, audit trails, and well-documented staff engagement, schools are better placed to demonstrate compliance to inspectors, governing bodies, or regulators.