What emails are sent by the Policy Module?

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The Policy Module can automatically send emails to keep staff informed and ensure policies are reviewed, approved, and acknowledged on time.

Review Emails
- Sent when a policy is due for review
- Notifies policy owners and relevant staff that action is required
Update Notifications
- Sent to staff to inform them that a policy has been updated
- Can include a link to view the latest version of the policy
Agreement Requests
- Sent to staff when their acknowledgement is required for a policy
- Staff must confirm they have read and agreed to the changes
Approval Emails
- Sent to nominated approvers (e.g., managers, governors, senior staff)
- Ensures policies go through the correct approval workflow before being finalised
Reminders
- Automated reminders can be scheduled for specific days of the week
- Reminds staff or approvers about pending actions, such as reviewing, approving, or acknowledging a policy

Configure emails and reminders in Settings to match your school’s preferred schedule.
Use reminders strategically to avoid overwhelming staff with notifications.
Monitor email responses to ensure all actions are completed on time.