When editing a policy, you can decide whether staff need to formally agree to the updated version. This ensures that important changes are acknowledged and understood by the relevant team members.
Enabling Staff Agreement
Go to Edit Policy
Navigate to the Workflow tab
Locate the option: "Do all staff need to agree this policy?"
Switch this option ON if you want staff to confirm they have read and agreed to the changes.
What Happens Next
Agreement Request: Staff will be prompted to agree to the updated policy.
Reminders: Users who have not yet agreed will receive reminders until they complete the action.
Restricted Access:
If the policy is limited to a specific group of users, only those users will be required to agree.
Other staff members who do not have access to the policy will not be asked to agree.
Best Practice
Use this option for policies where compliance or acknowledgment is essential (e.g., health & safety, IT security, HR policies).
Monitor agreement progress to ensure all required staff have confirmed.